Kanban is a method for visualizing workflows to enable teams to quickly determine who’s working on what and where any bottlenecks exist, which makes it especially helpful in tech product development projects.

Tech product and software development teams are increasingly turning to Kanban systems in order to reduce lead times, enhance quality standards, and speed delivery of their products faster.

What is Kanban?

Kanban is an efficient method of improving work processes that is intended to decrease waste by restricting the materials or goods required at any point in production. Kanban’s pull system also makes it easy for teams to identify bottlenecks or issues before they escalate, giving them time to resolve these problems more effectively before their severity worsens further.

Taiichi Ono pioneered kanban in the 1940s as an alternative to traditional manufacturing processes that relied on predetermined schedules to order materials from suppliers and receive deliveries. He found inspiration in supermarket self-stocking methods which allow for lower inventory levels while meeting customer demands.

Kanban boards allow teams to visually represent their work and process using physical or electronic boards, representing tasks by cards that team members move through as work progresses. This provides instant context, helping identify issues such as bottlenecks or queues quickly as well as foster greater transparency and accountability among team members.

Before adopting Kanban as your company’s primary way of conducting business, there are some essential things to keep in mind before adopting this method. A successful Kanban system requires robust processes which cannot materially deviate. Furthermore, its success relies heavily on teamwork between departments as it fosters communication among them and works best when there is consistent customer demand for its use.

Other important considerations should include your ability to limit Work in Process (WIP), machine capacity and a reliable supply chain. In addition, companies producing numerous different products may need CONWIP systems in order to manage any variations that arise between product variants in their workflow.

No matter your process, whether online or on a conference room wall, using Kanban can help your team collaborate, hold themselves accountable, and increase visibility. Kanban works well when used alongside Agile or Scrum methodologies but can also stand on its own for making workplace improvements.

The Process or Method

Traditional manufacturing operations were managed using the Kanban system by visualizing inventory levels and work flow. This allowed for smoother, more efficient production by aligning inventory levels with actual consumption. Furthermore, restricting inventory at each stage helps decrease risks by keeping extra materials out of supply chains.

Now, kanban boards combine old-school methods of workflow visualization with lean and agile principles to offer teams looking to become more responsive and efficient a highly effective approach to do just that. This is achieved using swim lanes, defined sections which group tasks together into an organized project workflow.  Work item cards representing various tasks are then color coded so the team can easily see at a glance what work is being completed, who is doing it, the timeframe involved, dependencies between tasks etc.

A Kanban board provides columns for various stages of development, such as design, testing, implementation and support. As each step is completed the work item card needs to move between columns as each stage completes itself ensuring the appropriate people are doing what needs doing while identifying any bottlenecks in the process more quickly.

Ultimately, the purpose of a kanban system is to increase capacity through ongoing improvement and provide customers with improved service. This may mean faster order processing times or quicker response times to customer inquiries.  Alternatively, it could simply involve offering more efficient products at lower costs.

To accomplish this goal, the Kanban method involves starting from an existing process and gradually improving it through four core principles and six key practices. Kanban offers numerous advantages over more traditional approaches for delivering new functionality faster, more accurately, and in smaller increments.

The Basic Principles

Kanban is founded on a set of principles and practices. These include visualizing work, limiting WIP inventory levels and optimizing cycle times to improve quality and deliver faster, while at the same time emphasizing team collaboration and encouraging leadership at all levels of an organization. Kanban helps overcome emotional resistance associated with change initiatives within large organizations by using its principles to overcome emotional resistance and fear that may accompany such initiatives.

The first principle involves creating a visual representation of work that serves as the source of all information. Teams typically utilize a kanban board to track all tasks’ progress, which allows managers to detect bottlenecks or any problems within the workflow as well as prioritize upcoming work and make better resource allocation decisions.

Limiting Work in Process (WIP) is another essential aspect of improving efficiency. Limiting WIP helps teams focus on increasing performance and deliver faster, leading them away from context switching and overcommitting themselves.

Kanban also emphasizes the idea that sometimes, the easiest solutions may be the best ones. For example, teams experiencing slow delivery times may benefit from adopting just in time manufacturing principles to produce only what is needed, and dispose of any excess inventory immediately when no longer needed.

Kanban encourages a culture of continuous improvement. To do this, employees need to embrace the process by learning from failure, analyzing processes and looking for ways to enhance them before testing new solutions in small releases to make sure they work as intended. Furthermore, transparency within an organization must exist to allow all individuals raise any issues or suggest changes without regard to role or status in an organisation.

Implementation of Kanban should take place at a pace which does not compromise team unity and trust. Management should realize that Kanban should be seen as an evolutionary model that encourages leadership development across all levels of an organization.


Kanban can help teams gain greater transparency into processes. It teaches teams the significance of interdependent tasks to project success while remaining flexible enough to meet individual project requirements.

Kanban can be implemented across various environments, from start-ups and small agencies to traditional companies and enterprises of any size. When used effectively, kanban can help increase efficiency within operations while improving customer experiences.

Kanban is an approach derived from lean manufacturing that optimizes the flow of work. Team members are encouraged to complete the most critical tasks first while simultaneously decreasing work in progress (WIP). Taking this approach allows teams to reduce lead times, accelerate delivery speeds, lower inventory costs due to storage, insurance and risk of obsolescence, while simultaneously increasing performance levels and delivery speeds.

Visual representations of workflow steps provide teams with an effective method for organizing and prioritizing tasks more effectively and efficiently, whether using physical sticky notes or an electronic board with swim lanes to organize tasks and organize workflow. Each tangible or intangible task can be defined and classified accordingly; either small (a day’s work), medium (a week’s work), or large.  This enables them to manage their time more effectively by understanding which projects they can complete at one sitting.

WIP limits encourage teams to work faster and enhance workflow by decreasing multitasking, which is more productive than switching between projects or tasks. Furthermore, WIP limits serve as a safeguard to avoid overcommitting resources that could delay completion and highlight areas with excess inventory, potentially providing teams with a safe haven in case overcommitments occur.

Implementing a Kanban system provides organizations with a clear view into future tasks, helping to anticipate issues that could otherwise stall production. This approach can especially come in handy in supply chain situations with unpredictable demand, or lengthy lead times for new product development.

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