Intro To Google Sheets

Sheets is a spreadsheet program, meaning it consists of rows and columns with cells for storing information ranging from numbers, names, dates and formulas, to more complex formulas.

What is Google Sheets

Google Sheets is an online spreadsheet tool that enables multiple people to collaborate simultaneously on editing a file, even when offline. Files are stored in the cloud for easy accessibility from any device with access to Chrome browser and Google Sheets app installed.

To start a new spreadsheet, either click the green “+” button in the upper-left corner or navigate to File > New and select Spreadsheet from the drop-down menu. By default, your new spreadsheet is named Untitled spreadsheet.  To change this, right-click its sheet tab and choose Rename from its right-click context menu.

Once your spreadsheet has been created, it’s time to add data. Sheets provides by default with 1000 rows that you can work with; you can adjust this as necessary by clicking the icon at the bottom-right corner.

Just as with rows, you can add columns in the same way by right-clicking on any column header and choosing Insert > Column. Once created, simply add data into each of your chosen columns before tapping the blue checkmark icon when done.

When working on a shared spreadsheet, it is vital that data remains up-to-date, so everyone has access to the most recent version. Google Sheets supports simultaneous editing, allowing up to 50 people at once to make updates to a sheet simultaneously.

Additionally, Google Sheets features a comment function which enables users to communicate within a spreadsheet itself, eliminating back-and-forth emails and helping recipients of notifications stay up-to-date.

Google Sheets also has a filter feature to help define criteria for how you view data. Once activated, information that doesn’t meet those criteria will disappear from the spreadsheet until deactivated by you. Finally, Google Sheets offers numerous add-ons that automatically solve complex math problems or tasks for you in the background, saving both time and effort on your part.

Formatting Cells

Google Sheets allows for many ways of formatting cells. From bolding text, underlining it or choosing the font size and color to changing alignment vertically or horizontally.  There is something here for every formatting need!

When working with large spreadsheets filled with lots of data, highlighting certain cells or columns to make them stand out can be useful in quickly finding information or highlighting errors that need correcting. You can use the search function to quickly find cells or columns while applying formats by selecting multiple cells, then clicking the paint roller icon within the formatting menu.

A cell is the rectangular area on your spreadsheet where you enter and edit your data. You can select multiple cells at once by using either your mouse or keyboard to click them, as well as selecting rows and columns to select ranges of cells; ranges are groups of cells that share similar characteristics, such as row labels.

To select a cell or range, click on either the row number (rows) or letter (columns). Next, move your cursor along either edge to extend your selection. You can insert additional rows by using the Insert button in the toolbar, selecting where you would like them inserted, and finally by selecting and dragging rows or columns to a new location.

Apply formatting to an entire row or column by selecting them and clicking on the paint roller icon from your formatting menu. Or add an entire spreadsheet by selecting its sheet then the format menu.

Conditional formatting is another useful feature, allowing you to set rules which will automatically apply formatting to certain cells. Examples of such rules:

Entering Data

Data management is key when working with information, so manual data entry can become time-consuming and frustrating. Google Sheets makes managing information simpler by automating this tedious process so you can spend your energy focusing on analyzing rather than entering it.

Forms is one of the quickest and easiest ways to enter data into Google Sheets, enabling you to create simple survey forms that automatically save responses in a spreadsheet. When complete, these forms can be shared or embedded onto websites and shared or transferred between systems effortlessly using integration tools provided by this app.

Google Sheets allows users to input data by typing directly into individual cells. Google Spreads automatically detects what kind of information you are entering and formats it accordingly; text should align left while numbers and dates should display on the right. Alternatively, users can manually edit each cell by selecting it and clicking on EDIT; using its menu, they can change font size, style, color etc.

With Google Sheets, your team can collaborate easily by adding and editing files from anywhere in real-time, receiving notifications when someone makes changes, and even chat within the document itself. Plus, with its mobile app support you can even access documents offline!

Google Sheets is part of Google Workspace, an array of collaborative tools for teams of all sizes. Backed by their advanced security infrastructure and equipped with tools to keep your data secure. Permissions allow you to restrict who can view, copy or print your content while expiration dates prevent people from accessing old versions of files.

Google Sheets can help your small or large business increase productivity by automating manual data entry processes and using its AI features to glean insights relevant to its core business functions. Plus, its cloud-based architecture means you can collaborate on it at any time or with anyone and is compatible with various other systems.

Basic Formulas

Use built-in formulas to quickly calculate, sort and organize data. Every formula starts with an equal sign (=), followed by the type of calculation desired and cells you refer to. To enter a formula into an empty cell select it then use either keyboard shortcuts for that formula or enter it directly in the formula bar if available (press F2 to bring up formula bar if you don’t see it).

Most Google Sheets users find several common formulas beneficial. For instance, the SUM function adds up all numerical values within an area. You can quickly determine the average of any group by selecting an empty cell and either selecting “AVERAGE” from the “FUNCTION” drop-down list or entering =AVERAGE directly in it.

COUNTIF is another helpful function, which counts the cells within a range that contain certain values given certain conditions are fulfilled. For instance, you could use COUNTIF to count how many executives earn more than $30,000 by choosing an empty cell and entering this formula: =COUNTIF(A2:A500 “executive”) in one empty cell of column A.

If you need to search one spreadsheet against another, consider using VLOOKUP or Index Match functions. These functions will search through each spreadsheet and return values based on commands specified between parentheses. To use either of these functions, select an empty cell before inputting your command, either using the formula bar or menu options from “FORMULA”.

Use ARRAYFORMULA to quickly perform calculations across multiple rows and columns simultaneously. Similar to SUM, but instead of adding all individual numbers together it takes into account how many rows and columns there are involved in your calculation resulting in more precise results.

Notes can easily be added by double-clicking on a cell or selecting it and typing your note into the pop-up window. These notes can provide valuable explanations or additional context to the data within specific cells. You can even attach comments that will show when hovering over them.

Sheets can be accessed though Google Workspace.  The lowest priced tier is $6 per month.

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